Accounting software for Philippine SMEs who have outgrown the spreadsheet

No accounting product can be, because a Permit to Use covers one company's system as that company has actually configured it, and it is granted at your own Revenue District Office. What we hand you is the evidence pack an evaluation asks for: the chart of accounts as built, sample invoices and official receipts showing their numbering series, the books of account the system generates, and a written description of how the audit trail records edits and how a closed period locks. We sit in the walkthrough with your evaluator. The application is your company's, and we do not promise its result or its timeline.

Subscriptions are the right answer for standard books with a small team, and we will tell you so. Building wins when your invoicing, billing cycles or approvals are unusual, when you need the ledger connected to a POS, inventory or payroll we also built, or when per-user pricing has become the reason only two people can see the numbers. Compare the five-year total, not the monthly fee.

Yes. The system is configured for how your business is actually registered — VAT-registered with output and input VAT and the corresponding listings, or non-VAT with percentage tax. Expanded withholding on supplier payments is tracked per supplier so the detail behind your certificates and summary lists is available when your accountant prepares the filing.

From ₱99,000 as a one-time build with unlimited users, and ₱199,000 once you need multi-company books, tax schedules and a connection to your POS, inventory or payroll. Hosting is ₱499 a month after the free first year. The build earns its cost when the system has to match how your business actually bills and who needs to see the numbers; for a straightforward set of books with two users, an off-the-shelf subscription is the cheaper answer and we will say so.

Yes, and they should. External accountants and bookkeepers get their own login with a role that fits what they do — usually full visibility of the books, plus posting rights, without the ability to change closed periods or user permissions. Every entry is stamped with a name and time, so the audit trail survives a change of accountant.

Not in this module. Payroll and inventory are separate systems we build on the same database, so the payroll journal and daily sales summaries post to the ledger instead of being retyped. Take accounting alone now and add the others later; because they share one database, adding a module is an extension rather than a second system to reconcile.

Yes. The usual approach is to bring in opening balances as at a clean cut-off date — your last closed month or the start of a fiscal year — with open invoices, unpaid bills and bank balances loaded in detail, and history kept for reference. Your accountant signs off on the opening trial balance before we go live. Migrating years of transaction detail is possible but rarely worth its cost.