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No unit double-booked, and every handover and return photographed before the keys change hands.
A car rental management system in the Philippines has to stop two things: the same unit promised to two customers, and the dent nobody can prove was there before. We build for both.
An animated multivendor marketplace where a new seller storefront opens in an empty slot, a shopper's search filters the storefront wall, and a paid order splits between the seller and the platform's commission.
You own the platform — sellers bring the stock, and every order pays you a cut.
Double bookings — availability is checked per unit
Condition evidence captured at handover and return
AI assistant answering rate and availability questions
Years building systems for Philippine businesses
Every unit with plate, model, year, colour, seating, transmission, current mileage and status. The calendar shows booked, out, returning today, in the shop and available, so a booking cannot be confirmed against a unit that is already committed or off the road.
Customers pick dates, unit class and self-drive or with-driver, then see a total that already includes the driver fee, out-of-town rate, extra day rate and any delivery charge. Reservation fees and deposits can be paid through GCash, Maya or card to hold the unit rather than a promise on Messenger.
Licence, valid IDs, proof of billing and any deposit your policy requires are uploaded and checked off against the booking. A release cannot be completed while something is missing, and the whole file stays attached to the rental instead of sitting in a folder behind the counter.
Your rental agreement filled from the booking data — renter details, unit, dates, rate, deposit, mileage terms and your conditions — with signature captured on the spot. No retyped contracts, no mismatch between what the calendar says and what the paper says.
A guided checklist on a phone: exterior photos from each corner, interior, fuel gauge, odometer, tools, spare tyre. The return runs the same checklist beside the release photos, so new damage, missing fuel or excess mileage is identified together with the customer, not argued about later.
Extensions are booked against the unit so the next customer is not left waiting. Late fees, fuel differences, excess mileage, cleaning and toll charges are added to the closing statement from your own rate card, and the deposit refund or balance due is computed from that, not from a calculator.
Preventive maintenance by mileage or date, plus LTO registration and insurance renewal alerts that reach you weeks ahead. A unit going into the shop is blocked on the booking calendar automatically, which is the only reliable way to stop a customer being handed a unit that is due for service.
Connects with
Automotive
Used-car marketplace with brand browsing and priced listings — the same inventory engine, sold rather than rented.
Read the case study
Logistics & Delivery
Courier booking by vehicle class and per-kilometre rate, with capacity stated before the sender commits.
Read the case studyPricing
Starter ₱99,000 covers your fleet listings, availability calendar, online booking and contracts, live in 5 working days. Pro ₱149,000 adds a branded Android app so handover and return photos are captured at the kerb rather than on paper, in 10 days. Business ₱199,000 covers multiple branches or pickup points, corporate accounts, maintenance scheduling and driver assignment in 15 days. 50% down, the balance against milestones. Hosting is free for year one, then ₱499 a month.
Availability is held against a specific unit, not a vehicle class, and a confirmed booking blocks those dates immediately — including the buffer hours you set for cleaning and refuelling. Maintenance and registration blocks sit on the same calendar. If you deliberately overbook a class and assign the actual unit later, we can configure that too, but the system will tell you the moment the class is short.
Yes, as separate rate types on the same unit. Self-drive carries your requirements and deposit rules; with-driver adds the driver fee, driver assignment, allowance and overtime after your cut-off hours. Out-of-town rates, delivery and pickup charges are set once and applied automatically to the quotation, so your counter staff stop computing totals by hand.
The release checklist. Corner-to-corner exterior photos, interior shots, fuel gauge and odometer are captured before the unit leaves, and the return runs the same checklist side by side with those photos. Differences are agreed with the customer while they are standing there. It does not eliminate disputes, but it changes the conversation from recollection to two dated photos.
Yes. The deposit is recorded against the rental when paid, whether that is cash, GCash, Maya or card. At return the closing statement computes fuel differences, excess mileage, late hours, cleaning and toll charges from your rate card, then shows the refund due or the balance to collect. The refund is marked as released with the date and the staff member who released it.
If your units already have GPS trackers, we can bring that feed into the same screen as the booking, so a dispatcher sees the unit and the rental together. We do not sell or install hardware. Without trackers you still get the operational picture — out, due back today, overdue — which is what most operators actually run on.
Most enquiries are the same three questions: is a unit free on these dates, how much for three days with a driver, and what do I need to bring. The assistant answers all three on your website and Messenger at any hour, quotes from your live rate card, and captures the enquiry as a booking request with the dates already filled in. It is free for the life of the system.
The cycle is the same and the system handles it: availability, requirements, contract, handover evidence, return, maintenance. What changes is the detail you capture — cargo capacity, body type, trip tickets, driver assignment and per-kilometre or per-trip rates instead of daily ones. We configure the rate rules to match how you actually quote.
We shape it around how you actually work, then launch it with training and a year of support.