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Business Systems
Every document searchable by what is written inside it, and only visible to the people who should see it.
A document management system ends the hunt through shared drives, Viber threads and three folders all named Final.
An animated switchboard in which a Viber message, a paper walk-in form, a spreadsheet row and a supplier phone call are each routed by one switch into the Customers, Orders, Stock and Reports modules of a single business system.
Every message, form and call lands in one system instead of five group chats.
Years building systems for Philippine organisations
Users and folders — no per-seat licence
Uptime on VenderIT Cloud, with daily backups
Lifetime AI assistant that answers from your own files
Uploaded scans and photos are run through OCR, so a supplier name buried in a five-year-old scanned contract is findable. Filter by client, project, department, date or document type on top of the text search.
Upload a revision and it stacks on the same document instead of becoming Contract_final_v3_REAL. Every view, edit, download and share is logged with the user and timestamp, which is what an auditor asks for first.
Send a document down a defined path — supervisor, finance, then management — with comments, rejection reasons and signature capture at each step. Approvers act from their phone, and the file cannot advance without them.
Permissions by department, role or project, down to the folder. External sharing uses expiring links with optional passwords, so a client sees one contract and not the directory it sits in.
Business permits, contracts, licences, insurance, accreditations and employee documents carry expiry dates that trigger reminders weeks ahead. Renewals stop being something you remember in January.
Scan from your office machine, photograph a receipt on a phone, or forward documents to a dedicated email address that files them automatically by sender and subject rules.
Ask a question in plain English and the free lifetime assistant answers from your own files, with the source document attached — the fastest way for staff to find a policy or a clause without opening ten PDFs.
Connects with
Property Management
Commercial leasing platform holding tenant records, lease documents and billing history in one searchable place.
Read the case study
Real Estate
Property platform with listings, agent accounts and per-property documentation attached to each record.
Read the case studyPricing
Starter ₱99,000 in 5 days for a single-office setup, Pro ₱149,000 adds a branded Android app for capture and approvals on site, Business ₱199,000 for multi-department builds with heavier workflow rules. 50% down, the rest in milestones. Hosting is free for year one, then from ₱499 a month.
Yes. Scans and photos are passed through OCR on upload, so the text becomes searchable even though the file is an image. Clean printed documents read very well; faded thermal receipts and handwriting are less reliable, so we usually pair OCR with a few required fields — supplier, date, amount — that staff fill in at capture.
Drive stores files. This manages them: approval routing with a record of who signed off, version history tied to one document, permissions by role rather than by whoever was shared the link, expiry alerts on permits and contracts, and an audit trail. You can keep Drive as the place staff draft, and file the final documents here.
You set permissions by role, department, project or folder — HR sees personnel files, finance sees invoices, a project engineer sees only their site. External parties get expiring links rather than accounts. Every open and download is logged, so if a document leaves the company you can see through whom.
Yes. Each document can carry an expiry or renewal date — business permits, contracts, insurance, licences, accreditations, employee documents — and the system emails or SMSes the responsible staff weeks ahead, then again as the date approaches. A dashboard shows everything expiring in the next 30, 60 and 90 days.
Yes. We bulk-import from your shared drive, Google Drive or Microsoft 365, keeping the folder structure as a starting point, then apply your new categories on top. Paper archives are usually scanned in batches, oldest and least-used last, so the system is useful in week one rather than after a six-month scanning project.
It sits on VenderIT Cloud with daily backups and 99.9% uptime, and yes, the data and the documents are yours. You can export everything at any time. Hosting is free for the first year and from ₱499 a month afterwards, so the storage bill stays predictable as the archive grows.
We shape it around how you actually work, then launch it with training and a year of support.