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Nothing gets ordered without an approval, and nothing gets paid without proof it arrived.
A procurement system in the Philippines earns its cost the first week, usually the day two people order the same cement.
An animated stock grid for a hardware store where an order deducts inventory, one item falls below its reorder point and raises a purchase order, and a delivery restocks it.
Know exactly what is on your shelves, so you never sell stock you do not have.
Starter procurement build live with your approval limits
Requesters and approvers — never billed per seat
AI assistant included free for life
Projects delivered for Philippine businesses
The site engineer, branch manager or kitchen supervisor files the request from a phone with quantity, needed-by date and the project or cost centre it belongs to. It stops being a message in a group chat that three people assume someone else already handled.
Under ₱10,000 the department head releases it. Above ₱100,000 it goes to the owner. We configure your thresholds once and every request routes itself, waits for the named approver and records who released it and when. Approvers can act from a phone, so a delivery is not held up by someone stuck on EDSA.
Send the same request to three suppliers, capture price, lead time and terms in one comparison, and record the reason for the award. Your last purchase price sits next to every new quote, so an unexplained 18% increase gets questioned before the PO goes out rather than at year-end.
Each supplier carries price lists, payment terms, TIN and BIR documents, delivery performance and everything you have ever bought from them. When your purchaser resigns, the prices and the relationships stay with the company instead of leaving in a personal phone.
POs generate from the approved request using your own format and numbering. Receiving records what actually arrived — complete, partial or damaged — against the PO, and short deliveries stay open until someone closes or cancels them. Received quantities post straight into stock when you run our inventory module.
PO, delivery receipt and supplier invoice are matched automatically, and quantity or price mismatches are flagged before the voucher is prepared. Finance can see what is committed but undelivered and what is delivered but unbilled, so month-end accruals stop being a guess.
Spend by supplier, project, category and month. Budget against committed against actual per cost centre. Ageing open POs and requests waiting on an approver. All filterable and exportable to Excel, because finance will ask for it in Excel.
Connects with
Hardware & Building Supply
A hardware store in an app: browse by trade, save to a wishlist, add in one tap and check out.
Read the case study
Construction Supply
Building-supply catalogue with published prices and stock status, so a buyer can order without a quote call.
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Retail & eCommerce
Automotive and hardware catalogue with stock control and delivery workflows — the ordering and receiving pattern this system extends upstream to suppliers.
Read the case studyPricing
Starter ₱99,000 covers requests, a single approval chain, suppliers and POs, live in 5 working days. Pro ₱149,000 adds a branded Android app so site and branch staff raise requests and approvers release them without a laptop. Business ₱199,000 covers multi-branch or multi-project budgets, tiered approval limits and links to your inventory and accounting. 50% down, the balance against milestones you sign off. Hosting is free for year one, then ₱499 a month.
From ₱99,000 as a one-time build with unlimited users. Pro at ₱149,000 adds a branded Android app for site and branch staff, and Business at ₱199,000 covers multi-project budgets and tiered approval limits. Hosting is free for the first year, then ₱499 a month. Compare that against a per-user subscription over five years, not per month.
Yes. We set the thresholds you already use — a department head up to one amount, the operations manager to another, the owner above that — and requests route themselves. Each level can be per cost centre, so the Cebu branch manager releases Cebu requests only. Delegates cover approvers on leave so nothing sits waiting for one person.
Yes. One request can go out as an RFQ to as many suppliers as you want, and their prices, lead times and payment terms line up in a single comparison screen. The award reason is recorded on the request, and the last purchase price for the same item appears beside every new quote so price creep is visible immediately.
Yes, in that order. Receiving posts the quantity that actually arrived into stock, so nobody keys the same delivery twice, and the matched invoice exports to Xero, QuickBooks Online or a file your bookkeeper imports. If you already run our inventory or accounting modules they share one database, and that link is included in the Business package.
Yes. Requests are filed and approved from a phone browser in every package, and the Pro build at ₱149,000 ships a branded Android app so a foreman with weak signal can queue a request and let it send when the connection returns. Photos of the material or the damaged delivery attach to the record.
Every supplier record holds their TIN, registration documents, official receipts and 2307 certificates as attachments against the transactions they belong to, so your accountant is not hunting through folders at filing time. We store and organise the documents and export the data your accountant needs; the filing itself stays with your finance team.
The build takes 5 to 15 working days depending on package. Adoption normally takes two to four weeks, and it goes faster when you switch off the old route on a set date — once the only way to get a PO number is through the system, the habit changes within a week. We load your supplier list and price history before go-live.
We shape it around how you actually work, then launch it with training and a year of support.