HR and Payroll System Development in the Philippines

No, and be careful with any vendor who says theirs is. We hold no government certification for the payroll engine and will not claim one. What we do is compute against the contribution and withholding tables in force, produce the schedules and forms your submissions draw from, and supply system documentation if you register a computerised accounting system with your RDO. You remain the employer of record and the filer.

We update the tables and tell you which cut-off the new figures take effect from, so a mid-year change does not quietly apply to the wrong period. Table maintenance is covered during your support and warranty year and continues on your hosting plan afterwards. Historical cut-offs keep the rates that were correct at the time, which is what you need if a period is ever reviewed.

As one twelfth of the total basic salary an employee actually earned during the calendar year, accrued through the year rather than guessed in December, and payable on or before 24 December. Unpaid absences reduce basic salary earned and therefore the 13th month. The system applies the ₱90,000 tax-exempt ceiling on 13th month pay and other benefits, taxing only the excess.

Yes, as configured rules rather than hard-coded ones. Semi-monthly, weekly or monthly cut-offs, overtime and rest day premiums, night differential hours, regular and special non-working holidays from a calendar you maintain, and per-trip or per-piece rates for drivers and production staff. Rules are set to your written policy during the build and reviewed against a real register before go-live.

Both work and most clients use both. Biometric devices suit a fixed office or plant gate. Mobile clock-in with a geotag and a photo suits site crews, drivers and field sales, and works offline then syncs when signal returns. Manual entries stay available for genuine exceptions, but every one requires an approver and is logged with a name and timestamp.

Separation triggers a final pay computation covering unpaid salary, pro-rated 13th month, monetised unused leave where your policy allows it, less outstanding loans and accountabilities, with a clearance checklist attached. The system annualises the employee's tax for the year and produces their 2316. DOLE guidance is that final pay is released within 30 days of separation, so the computation is ready as soon as clearance is signed.

Yes. Each cut-off produces a payroll journal — salaries, statutory employer shares, withholding payable and net pay — that posts into QuickBooks or Xero through the API, or exports as an importable journal where none exists. Bank credit files and e-wallet disbursement files are generated in the format your bank or GCash and Maya business account accepts.