Multi-Branch Inventory System Development in the Philippines

Not necessarily. The Android app scans with the phone camera, which is fine for receiving and counting at normal volumes. A dedicated USB scanner earns its keep at a busy counter where speed matters, and they are inexpensive enough that we will tell you when to buy one. We test both against your actual volume during the build and tell you which one your team will still be using in six months.

With one full physical count on the day you go live, not before. We load those quantities as opening balances so the system starts correct, then measure variance from that baseline at the first cycle count. Trying to reconcile years of historical movement first is how inventory projects stall — you start from today and get accurate from there.

Transfers move stock into an in-transit state that belongs to neither branch until the receiving side scans it in. Anything still in transit past its expected date appears on a report with the dispatcher and receiver named. Adjustments and write-offs need a reason code and an approver above a threshold you set, so losses get recorded rather than quietly netted off.

Average daily movement multiplied by your supplier lead time, plus a safety buffer you control per item. Slow movers get a manual minimum instead, because a formula on two sales a month produces nonsense. We set initial levels from your history, then retune after the first full cycle when the system has real movement data.

Yes, where the marketplace API allows it. Quantities push out on a schedule so you stop selling online what the branch already sold at the counter, and orders pull in to reserve stock. We are honest about the limits: marketplace APIs change and sync is near real time, not instant, so we set a buffer quantity to protect against overselling.

Yes. Every sale at the POS moves the quantity in the same item master, so there is one figure rather than two systems arguing. Purchases, receipts and stock adjustments export as journal entries for QuickBooks or Xero, or post through the API where one exists. Costing follows the method your accountant already uses.

Yes, for the item categories that need it — food, supplements, cosmetics, pharmacy lines. Stock is picked oldest-first by default, and items approaching expiry appear on a report early enough to move them rather than dump them. Serial-number tracking works the same way for high-value items like appliances and devices.