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The queue keeps moving when the internet dies, and the records still hold up when an examiner asks for them.
A POS system in the Philippines has to survive two things the brochure never mentions: the connection dropping mid-transaction, and a BIR examiner asking for your records. We build for both.
An animated point-of-sale screen: a priced bill totals ₱450.00, GCash is chosen as tender, the payment clears, and a receipt prints while the website stock updates.
Ring up a sale at the counter and your website stock updates by itself.
Terminals keep selling through a brownout
Businesses running on VenderIT Cloud
Pro build time, branded Android app included
Lifetime AI assistant for cashier questions
Every sale writes to the device before it writes to the cloud. Cashiers keep ringing up, printing and taking cash through a brownout or a dead line, and the terminal reconciles itself against head office the moment signal returns.
Sequential, non-resettable invoice and receipt numbering, X and Z readings, daily sales journal, VAT and VAT-exempt breakdowns, void and refund reasons, and an audit trail that names who did what and when. Nothing is editable after the fact.
Statutory discounts capture the ID number and name, apply the VAT-exempt treatment correctly, and appear on their own line in the sales journal. Promo discounts are limited by role, so a cashier cannot invent one at the counter.
Open shift with a starting float, close with a blind cash count, and the system reports the variance rather than letting the cashier reconcile their own drawer. Head office sees every shift close across every branch by morning.
Cash, card, GCash and Maya QR, bank transfer, gift certificates, and charge or utang accounts for the regulars — split across one bill if needed. Each tender type lands separately in the day's report.
Android terminals and tablets, USB and Bluetooth barcode scanners, 58mm and 80mm thermal printers, cash drawers and customer displays. We test against the hardware you already own before we quote replacing any of it.
We watch real transactions: the split bills, the returns without a receipt, the regular who pays next week, the discount your staff apply by habit. Those exceptions are what break bought-off-the-shelf POS software.
You get: A transaction map and a fixed scope, exceptions included
Numbering series, VAT treatment, statutory discounts, void and refund policy and journal formats are agreed with the person who will file your returns, before we build them.
You get: Approved numbering, VAT and discount rule set
We test on your hardware and deliberately pull the internet mid-sale, mid-print and mid-sync, on more than one terminal at once, to prove nothing is lost or double-counted when the line comes back.
You get: Tested terminals with a signed offline-sync test log
One store runs live for a full week, including a weekend, while the old process stands by. We fix what the pilot exposes before terminal number two is touched.
You get: Pilot branch live, issue list closed
We produce the system description, sample invoices and receipts, journals and readings your RDO asks to see, and stay with you through the questions they come back with. You file as the taxpayer; we supply and defend the technical side.
You get: BIR documentation pack and application support
What we build with
Food & Beverage
Cafe loyalty platform with points, offers and repeat-visit rewards tied to counter service.
Read the case study
Retail & eCommerce
Online store with automotive and hardware catalogues, ordering and delivery workflows.
Read the case study
Retail
Catholic retail brand with its product range organised online for shoppers and store staff alike.
Read the case studyPricing
₱149,000 covers a Pro build with the branded Android POS app for tablets and terminals, delivered in 10 working days. A single counter with simpler rules can fit Starter at ₱99,000. Multi-branch chains with consolidated reporting and warehouse links sit in Business at ₱199,000 or are scoped separately. BIR documentation preparation and application support are included; government fees and your own filings are not. 50% down, the balance against milestones.
Questions
Something not covered? Message us — a real person from the team replies, usually the same day.
Ask us directlyWe will not claim that, because accreditation is not something a developer holds on your behalf. Any POS issuing official receipts must be registered and permitted by the BIR, and the permit is issued to you as the taxpayer through your RDO. What we do is build to what the rules require, prepare the system description, sample outputs and journals your RDO asks for, and stay with you through the application and its follow-up questions.
Sequential, non-resettable numbering that cannot be reset or reused, X and Z readings, a daily sales journal, VAT and VAT-exempt breakdowns, senior citizen and PWD discounts recorded with the ID details, voids and refunds captured with a reason and an approver, backup copies, and an audit trail nobody can edit afterwards. Rules change by circular, so we build to what your RDO currently requires and update when it changes.
Yes. Sales are written to the terminal first, so cashiers keep selling, printing and taking payment with the line completely down. When the connection returns, transactions sync to head office in order, with duplicate protection so a half-finished sync does not double-count a sale. Card and e-wallet payments still need a live connection at the moment of payment — cash, charge accounts and cash-on-pickup do not.
Usually yes. We support standard 58mm and 80mm ESC/POS thermal printers, USB and Bluetooth barcode scanners, cash drawers triggered by the printer, and Android tablets or terminals. Send us the models before we quote and we will test against them. We only recommend replacing hardware when it genuinely cannot do the job, not to add a line to the invoice.
Yes, whenever a branch is online. Sales, shift closes, cash variances and stock movement land in the head-office dashboard as they sync, so you see yesterday's numbers over coffee instead of waiting for a Monday spreadsheet. Branches that lose signal appear as last-synced rather than as zero sales, so you always know the difference between a quiet day and a dead line.
As a rule the cashier cannot bypass. The system captures the ID number and cardholder name, applies the statutory discount and VAT-exempt treatment, and posts the amount to its own line in the daily journal so your accountant can substantiate the deduction. The transaction record keeps who processed it, which is exactly what gets questioned during an audit.
₱149,000 for our Pro package, delivered in 10 working days, including the branded Android POS app. A single-counter setup with simpler rules can fit Starter at ₱99,000, and multi-branch chains sit at ₱199,000 or are scoped individually. There are no per-terminal licence fees. Hosting is free for the first year, then ₱499 a month, and the lifetime AI assistant is included at every tier.
Tell us how your business works. We'll come back with a clear recommendation, a timeline and a price — no obligation.